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FAQ

Q: I have a folder on my J Drive which is restricted to certain members of the team.

A: The security and access controls for folders on SharePoint will be equivalent to what they are now using shared drives. The changes are just in the interface and the location (i.e. in the cloud rather than a QMUL server). You will be able to share links to specific documents  and revoke sharing far easier than you currently can.

 

Q: How will we be sure all files migrate, and none are rejected – will there be a file report for teams? 


A: Yes, a pre-migration report will be generated highlighting any issues that need remediating. The actual migration will also generate a report highlighting any failures encountered.


Q: J: Drive – will it still be retained – will it be read only access/ how does this work? Can it be still used by users if not possible to put files on SP? 

A: To be confirmed but the J drive will likely be set to Read Only for up to six months once the data has been migrated.


Q: SharePoint is on whose cloud and is it backed up

A: Microsoft and it is backed up


Q: Will there be any issues for Windows 8 users?

A: Default position for windows 8 is that testing will not cover Windows 8, we will investigate and see if we can get the last remaining Windows 8 devices upgraded to Windows 10 – if for some reason this is not possible we will of course look at Windows 8

 

Q: Will administrators for the SP sites be drawn from the department or from IT?

A: From the Department



Q: Archiving: will there be any archiving facilities? I am thinking of data that needs to be retained but is rarely used.

A: No, however you can create an Archive area within your SharePoint areas



Q: It is possible to stop restricted access files being downloaded to local drives from SP as this is possible on managed laptops? 

A: Not currently and it is outside the scope of this project, it is however something that the University is looking at



Q: Conceptually, how do you anticipate the SharePoint sites will be organised? Is there going to be one site for each department e.g. finance or is it going to be more granular so for example a site for accounts payable and another for financial management or should departments be rethinking how we organise our files/participants around projects/activities?

A: Either are possible. This depends on the level of oversight and governance the department desires. The project will create some sample options


Q: I have a folder on my J Drive which is restricted to certain members of the team

A: The security and access controls for folders on SharePoint will be equivalent to what they are now using shared drives. The changes are just in the interface and the location (i.e. in the cloud rather than a QMUL server). You will be able to share links to specific documents and revoke sharing far easier than you currently can.

 

 

 

 

If you have any question please do contact the Project

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