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Configuring Microsoft Outlook - Central Mail Service
Before you start setting up an email account in Outlook, make sure you know your Central Staff (IMAP) account user name and password. If you don't know them, contact the IT Services Help Desk for assistance.
The following instructions are based on Microsoft Outlook 2003. To configure Outlook 2007, see instructions on Microsoft's support pages using the same local settings specified in step 4 below.
1. Begin by opening Outlook, and choosing Tools > E-mail Accounts:
2. On the E-mail Accounts wizard window, select Add a new e-mail account and click Next:
5. Click More Settings
9. Select the Advanced tab and check the option This server requires encrypted connection (SSL) for both the Incoming (IMAP) and the Outgoing (SMTP) server:
* Note: If you are using an Internet Service Provider (ISP) from off campus, use the SMTP server specified by your ISP. This will usually not require authentication or an encrypted connection. If you are using an ISP from off campus (or sending from the College's Halls and Wireless networks) and still want to use the college SMTP server but have problems sending email using the settings above, try changing the SMTP port number to 587 or 465.
Changing The Sent Items Folder
Outlook stores copies of sent messages locally, on your PC, so when using Outlook with the College's IMAP mail service, sent messages will not normally be accessible remotely. If you want to change this default set up, you can set up a Rule to have sent messages copied to the server. See Changing The Default 'Sent Items' Folder in Outlook 2003
How Outlook is configured to interact with the IMAP mail server can have a significant effect on performance. Please see:
You are strongly advised also to set the following options to ensure that your messages can be easily read and comply with Internet standards.
If you really want to use formatted text in your messages, it is recommended that you select HTML from the Compose in this message format menu in preference to Rich Text. Rich Text is a proprietary format which is likely to cause problems of unreadability, especially with attachments, when sending to people who do not use Outlook. See this FAQ
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|Page last modified by David
Nye on 22.09.09
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