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Managing IMAP Mailboxes with Eudora
It is important to remember that,
using IMAP, your mail folders and messages are kept on the server with Eudora
making a local cache copy on which you can work. When you make changes such as
deleting or replying to messages, the changes can be copied back to the server
either automatically or manually (known as synchronization).
When you open the PC version of Eudora 5.x, the screen will be displayed like this:
On the left hand side is a listing of your email folders. Your new IMAP account will be labelled <Dominant> and under this account is the Inbox where all your new mail will be delivered. Clicking on the inbox will display a list of message headers in the upper right pane.
You can create new folders by right-clicking on <Dominant> and selecting New... Any folders that you create will appear below the Inbox entry. The folders in the IMAP account reside on the server, not locally on your computer and this has implications on disk space usage on the server (see the section on IMAP Mail Storage and Quotas below).
Above the <Dominant> entry is one called Eudora with mailboxes beneath it. This account is for reading mail from POP servers only. If you previously used a pop server (for example, if had an old alpha account) your old messages will be stored here. No matter how many POP accounts/servers you use, all POP mail is funnelled into the single In mailbox. The In, Out and Trash mailboxes under this account are located on the local computer and although the In mailbox is for POP use only, the Out and Trash mailboxes are also used by your IMAP account unless you specify otherwise.
If you used Eudora for your old POP mail account and have any saved messages, you can upload them to the server if you want to make them available for an off-campus connection. To do that, you must open the local Eudora folders and drag the messages from the list in the top-right window to a folder of your choice under <Dominant>. Once this has been done you will be able to work with all of your mail files from any Internet-connected computer, at home or at college. Adding that functionality is the reason for the change to an IMAP based mail system.
Online and Offline (Disconnected) Use
When you connect to your IMAP account, Eudora makes a local copy of the message headings. If you select a message to read, then a copy of the actual message text is downloaded as well. You will normally remain connected to the server all the time but it is possible to work in disconnected mode, in which case you can work on local copies of selected folders and messages. This is useful if you are connecting via a modem.
To work offline, right click in the left-most box on the right of the Eudora window task bar and choose Go offline:
When you reconnect to the network, Eudora will automatically synchronize any changes you made when offline so that the server reflects those changes. You can also synchronize your mailbox manually at any time - see the section below for how to do this.
Configuring for Offline Reading
The default setting in Eudora is to download "Minimal headings only ". This would only actually download message headers to your PC with the body of a message being downloaded on an individual basis when the message is selected for reading. This option would leave you without the text of messages if you disconnect. To change the option:
You can add a figure to limit the size of attachments that can be downloaded.
Resynchronizing an IMAP Mailbox or Folder
Keeping your mailboxes and folders remotely on the IMAP server enables you to perform operations on them from different computers. For a particular IMAP mailbox, you may delete some messages from the mailbox from one location, check mail from another location (resulting in new messages being transferred to the mailbox), and change the status of some of the messages from a third location. Each computer is 'unaware' of what has been done to the mailbox from other computers until you resynchronize the local cache copy with the mailbox on the server, which updates all operations performed on the mailbox from all computers that have access to the mailbox. Each time you open a folder, it will automatically be resynchronized but it is also possible to do this manually at any time.
To resynchronize an IMAP mailbox or folder, do the following:
Resynchronization will also take place automatically each time you start up Eudora and log-in to the IMAP server
Refreshing the Mailbox List
If you create new mailboxes or folders on other PCs, you may need to refresh the list under the <Dominant> account to make them visible. To do this:
Viewing/Reading Mail from Different Locations (Roaming Configurations)
Users may want to duplicate their configurations for the different locations from which they may access the IMAP service. You will probably want to duplicate your Address Book at each location (the NNDBASE.TXT file). Other configuration files include EUDORA.INI, signature file(s) (STANDARD.TXT e.g.), and any filters files (filters.pce).
IMAP Mail Storage and Quotas
The IMAP service stores electronic mail on the server. This obviously has implications about disk usage and the service uses a quota system that gives each IMAP user a limited amount of disk space. The quota should be more that adequate for most users, but warnings will be sent via email when the amount of mail stored exceeds a percentage of the quota. You can check your usage via the Mail Management utility web page.
It is important to clean up mail that you have read and/or responded to, otherwise you may exceed your storage quota and no mail will be delivered to your account untill space is made available. Once you have read, responded to (or forwarded, etc.) mail, you can delete it (see below) or save it to a different folder either locally or on the server
With Eudora, messages remain on the server until you actually "purge" them from your mailboxes. This is a separate action from the Delete command.
To delete a message, you need to take two steps:
Unable to delete messages when over quota?
If you find that you cannot delete messages to free up space when you have exceded your email space quota, make sure that you are not storing deleted messages in the Trash folder on the server instead of marking them as deleted. Look in:
Tools > Options > Incoming Mail and check the setting 'When I delete a message'; set this to 'Mark it as deleted'
Saving Messages to other Folders
To save a message to another folder either on the server on the local computer, just 'drag and drop' to the new location.
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|Page last modified by David
Nye on 22.09.09
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